- The optimist – On a daily basis this individual envisions and speaks of success and exhorts others to do the same. This individual’s optimism is so strong that it is contagious. Staff, prospects and vendors all have an opportunity to “catch” this individual’s optimism for the business.
- The relationship builder – This individual gives the business its face or personality. Communications between this individual and prospects, customers, vendors and/or affiliates are genuine and substantive – more than casual schmoozing.
- The inventor – This individual plans, builds or creates services and/or products that distinguish the business from its competition.
- The pragmatist – This individual assures that the practical aspects of the business are carried out on time – bills (including taxes) are paid, governmental requirements are fulfilled, marketing attracts prospects, prospects are secured as customers, customers are served, receivables are received, etc.
- The sage – Typically, this individual is short on words and long on insight. This individual is often the one who realizes that no one person can be all of the above and so this individual advises the organization to find strategic relationships with vendors, affiliates and mentors who can fulfill the roles not filled by the principals of the organization.
Tips for Preparing to Sell Your Business
Is your business improving?
- Management isn’t panicked when some high maintenance customers go elsewhere.
- Management begins to test new services and markets.
- Pay raises and/or year-end bonuses are extended to staff.
- More staff is hired.
- Equipment and facilities are upgraded.
- Logo, business cards, website and other marketing materials are updated.
- The business supports a fundraising event.
- The business sponsors a youth sports team.
- The owner takes a vacation for the first time in years.
- Some tasks are done “just for fun”.
20 Ways to Keep Google from Listing Your Web Pages in Search Results
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- A first-time visitor says, “Ahh, I see your website is older than I am.”
- Only your mother can find it.
- A new customer comes to your store, sits down and cries, “It didn’t look like this online!”
- Your staff tells you that the website just sold something you don’t sell anymore.
- Your web developer has left and no one else can figure out how to make anything work.
- Your sales staff are ashamed to share the web address with anyone.
- Customers complain they can’t find what you say is there.
- Web visitors state, “Wow, you look nothing like your photo. Grey hair suits you.”
- Your web stats show that plenty of people are finding the website, but no one’s buying anything.
- A first-time visitor remarks, “I never go beyond pages that should have a seizure warning.”
- Your business is working at capacity.
- Your income exceeds your expenses.
- Your customers are happy.
- Your staff have no complaints.
Why Implement Reputation Management?
- Don’t care why the service or product failures happened and don’t want excuses.
- Do want to know that the business has identified and remedied the cause of those failures.
- May stay with (or return to) a business that has identified and remedied the cause of past failures.
- Want to work for a company that has a great reputation.
- Feel motivated when they see they can be part of the process of identifying and remedying service and product failures.
Automated vs. authentic responsesWhile Artificial Intelligence (AI) tools can be useful for monitoring customer feedback, reputation management can not be completely automated because automated responses come across as “canned” and not specific to the needs of the customer. Automated responses to customer and employee complaints should only be used to communicate that a real person will be getting back to the customer with a substantive response within a specified time frame. Every complaint should be reviewed and should receive a unique and authentic response. Part of what makes a response authentic is to have a real person use his/her personal style in the written response.
Handling complaintsThe customer or employee is not always right. If a customer is using the complaint process to harass or harm the business, other customers, or employees of the business, that customer should be corrected with facts and/or even the legal process when especially egregious. If there is any validity to a complaint, businesses should address the specific facts related to these valid points. Points that are purely opinion can be subtly attributed to the individual’s taste or opinion. Business need not respond to most non-factual points: businesses must trust that most people can discern a genuine complaint from an opinion.
Writing good responsesShort, concise responses typically produce a more positive response than long, redundant responses. If the author of responses can pull off humor well, then humor is acceptable, and many even draw a following. The bottom line is that reputation management may feel like magic when it is functioning properly, but those who put in the hard work to support it know it’s not magic: it is work that involves time, skill, and clear intention to improve processes and relationships.
Why does reputation management matter?Many people search online for reviews for a business before contacting them for a quote or sale. According to a customer review survey by Bright Local, 86% of customers read reviews for local businesses they are considering and more than half will not buy a product or service from a business that has an average rating of less than 4 out of a possible 5 stars. Information received through reputation management can greatly help a business find those opportunities to become excellent and exceed their competition. Responses to reviews can help prospective customers learn how a business has improved in recent months and how they can get the best results from their interactions with the business. Responses also can help a business that has recently received new ownership/management or is in the process of re-branding. Finally, reputation management helps tell the business’ history and brand story!
Considering bringing your social media work in-house?
There are essentially two options for supporting social media posting, engagement, and reputation management. One option is to assign an employee the responsibility for posting, monitoring, and engaging with customers through social media. The other is to engage a contractor to do this work.
The benefits of having an employee support social media efforts:
- An employee can make instantaneous posts. If you want a post about a certain product/service/event posted that very same-day, an employee who is currently on site can post it as it occurs.
- Your employee already knows your business’s culture and operational procedures and can respond quickly to check-ins, comments, questions and reviews using personal knowledge of the business.
The benefits of contracting with a digital marketing professional:
- A professional already has the skill set to create engaging, well-written, and edited content.
- A professional can leverage experience gained through providing social support for other businesses and apply it to the needs of your business. They know what works in each platform.
- A professional will be less likely to rush and make misstatements, spelling mistakes, or grammatical errors.
- A professional has more experience in measuring and reporting results so that leadership can make informed decisions regarding the return on investment of supporting each social platform
The cons of having an employee perform the work:
- Most employees are already fully employed with other tasks. Adding this work to their plate is likely to cause stress as priorities must be more closely managed and this can produce less than optimum results in either their existing work or this new work.
- Not all employees have the skill set to write and edit engaging posts and short tweets, take good photos, and respond to customers who may be less than happy. While many employees know how to use social media as a consumer, most do not have experience using social platform tools that are only available to businesses.
- Employees are more likely to use internal language and acronyms and forget to explain things at a lay level that is more accessible to the public. Some employees are too close to the processes to be able to handle customers who use social media to denigrate the business. This can result in responses that are too detailed and sound defensive and less professional.
- The cost for building and maintaining skills in posting and managing engagement in each platform is fully borne by your business.
The cons of having a contractor perform the work:
- Requires a separate contract.
- It takes time for the contractor to learn the business’ culture, language, and procedures.
- Still requires an employee of the business to provide some direction, help with scheduling, and overseeing the contractor.
If you believe you have the right person in-house with sufficient capacity to do more, we can help that employee improve your social media work! We will gladly train your employee(s) to post specifically for your company and how to respond to check-ins, comments, and reviews in social media.
If you do not yet have that employee, we are happy to become part of your marketing team and staff your social media support needs until your business grows to the point that you are ready to bring the work in-house.
What is Reputation Management?
How has reputation management changed?Reputation management has largely moved online since the development of online review platforms such as those available in Google, Yelp, Angie’s List, Facebook, and other industry specific online resources such as Houzz. Today businesses and online review platforms actively encourage people to leave reviews after interactions with a business. Invitations to review a business are posted on websites and through emails containing purchase receipts, invoices, and surveys. As a result of these frequent reminders, more customers leave a review after making a purchase and prospective customers have learned to read at least three online reviews before interacting with a business. The key to building a good reputation is to read and respond to reviews, ratings, check-ins, photos, and recommendations. Responses should be timely, respectful, and maintain a consistent voice. Product and service successes can be acknowledged and celebrated subtly, but business errors and product failures should also be acknowledged and remedied. Explanations of failures and remedies should be clear, concise, and non-confrontational. If an explanation is too wordy, people will perceive a response as being defensive; if it is too curt, people will perceive this as being dismissive.
Science + ArtThere is science, as well as art, to solid responses to customer reviews and interactions. Some brands have perfected both and successfully developed a following for their responses to customer reviews. For example, people leave reviews for Wendy’s because they enjoy reading the funny, almost snarky responses that Wendy’s reputation management professionals have developed(2), while Amazon uses ratings and reviews to determine which products and manufacturers to include in its listings(3). Even small businesses can employ experienced Reputation Management professionals. If you would like a consultation, please call us at 206-244-9092 or you can email [email protected]. 1 https://en.wikipedia.org/wiki/Reputation_management 2 https://www.fastcompany.com/90330377/behind-wendys-epic-social-strategy 3 https://www.forbes.com/sites/kirimasters/2018/05/31/4-ways-brands-can-get-more-amazon-product-reviews-without-breaking-the-rules/#7c3d220c4bb4
You and Your Business: The Importance of Online Reputation Management
I admire small business owners. In fact, I work for one. I’ve heard stories of how Cascade e-Commerce Solutions, Inc. was established, and every day I see the long hours, hard work and smart, quick decisions it takes to thrive in a competitive marketplace.
Small business owners are comprised of a remarkable amalgam of dreams, brains, guts, passion, patience, resilience, sacrifice and flexibility. They contribute to their community by providing employment and internship opportunities, and sacrifice precious time and treasure to local charities. Along the way, positive relationships and reputations are formed that not only serve to strengthen a business’ status in the community but, in turn, aids recruiting top talent and attracting more business – a healthy symbiosis.
Yet, when I consider the years of hard work and sacrifice it takes to build, maintain and grow a business, it alarms me how easily a malicious online review or a few angry sentences placed on social media can initiate a process of unraveling a successful company. It’s called “Virality”, and can damage your company’s reputation before you are even aware the activity has begun.
Virality – The tendency of an image, video, or piece of information to be circulated rapidly and widely from one Internet user to another (The Oxford Dictionary)
Consider a 2009 incident in which a pair of bored Domino’s Pizza employees recorded themselves performing inappropriate acts with sandwich ingredients. The duo posted 5 videos of their activity on YouTube, and sadly before the videos were removed a few days later an estimated one million people had viewed them. Read how Domino’s managed this crisis.
Another crisis occurred in 2015, when musician David Caroll’s guitar was damaged during travel with United Airlines. When the airline refused to compensate him for his loss, Mr. Caroll wrote “United Breaks Guitars”, a song that racked up over 15 million views on YouTube. This cathartic externalization of Mr. Caroll’s discontent with United is widely reported to have caused a 10% drop in the United’s stock (worth around $180 million). Read more about this incident.
The New Rules of Consumer Engagement
These crises illustrate the Age of The Empowered Consumer has arrived, demanding a new respect for customers, as expressed through constant engagement in social media, blogs, forums and website chat applications to understand who they are and what they want from your business. Consumers expect to be heard, and they place high value on what other consumers have to say about your goods and services.
A study on BrightLocal.com found that 88% of consumers read reviews to determine the quality of a local business, and 72% of consumers will take action after reading a positive review. – Gary Musler, “What Every Small Business Needs to Know About Online Reputation Management”
Business who interact with their customers socially online, monitor feedback in review sites and develop plans to quickly respond when negative information appears are establishing their credibility, protecting their brand and giving their company a competitive edge in their industry.
Cascade e-Commerce Solutions can help establish and monitor you and your business’s reputation. Call us today at 206-244-9092 or visit us online at https://www.4cesi.com/ .
Did you know that a good online reputation is only one aspect of a business’s online presence? Master the Digital Domain with a comprehensive marketing strategy comprising SEO, SEM, E-Mail and Reputation Management. Call Cascade e-Commerce Solutions today!